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5 Ways to Manage Overtime More Effectively

Not only that overtime is one of the biggest ongoing expenses of many companies. Managing these correctly can help against employee dissatisfaction, stress, and burnout, as well as avoid expensive lawsuits. According to the labor market and vocational research (IAB), the number of overtime hours paid in Germany in 2016 was 820.9 million, and the number of unpaid overtime hours was 941.2 million.

So What can you do to manage overtime more effectively to protect your company and your employees?

More Than 25 Hours Damage The Brain

Irrespective of the question of payment, overtime is not good either, If you work longer than eight hours a day, you double the likelihood of developing depression, risk cardiovascular diseases and do Overexploitation on your own body.

Now one could object that people used to work six days a week and sometimes even more hours after all only the seventh day is intended as a day off, Right. But the modern era has not only brought us many achievements such as computers, WiFi and collaborative work, it has also intensified the work itself.

Most of us today are highly specialized, concentrated and extremely efficient and effective. Modern management is constantly looking for new ways to productivity increase. The result is that today we not only have to do more and more at the same time – we also have significantly more stress than before. And if it becomes chronic, it will eventually lead to burnout.

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Tips To Manage Overtime Effectively:

1- Record Working Hours

Always have overtime under control with time recording, you and your supervisors have an overview of the hours worked and, of course, overtime for each employee throughout the company. And you can correctly map the relevant regulations and simply comply with them. and If an employee works overtimes every month, you can do evaluations and have a look at what could be the cause. Whether this is due to personnel savings or too many projects or whether the employee simply likes to be paid overtime.

This overall overview gives you a good picture of how the time is distributed and exactly where it is allocated in projects. This allows managers to make informed decisions about resources. Besides, Work time recording also prevents the rounding up of working hours, which is usually neglected, but is often in favor of the employee.

2- Distribute Competencies

In some companies, spending overtime on certain employees adds up. This is because no one else can take on these tasks. But not only do overtime work, but there can also be bottlenecks. Some workers are at their maximum capacity, while others are underutilized. Strive for the distribution of tasks and competencies to distribute the burden. And make sure that different employees can jump in on projects if the workload increases and emergencies arise.

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Effective distribution of tasks and skills can also improve morale. For example, if you let more team members participate in key projects and take the burden off others.

A distribution of competencies also enables employees to be more flexibly planned. Too often, companies are forced to plan with individual employees with special knowledge. Of course, it is neither possible nor ideal to distribute all tasks or skills. However, one should filter out those that can easily be done by different employees. This can dramatically reduce overtime while increasing productivity and efficiency.

3- Assess Your Resources Correctly

When planning human resources, it is also a matter of correctly assessing employees, deploying them in the right place and to the right extent. For example, inexperienced employees should not be given project responsibility. A beginner may need to compensate for their lack of experience through overtime. Also, he may need more help and put additional strain on colleagues and superiors.

4- Set Priorities Correctly

If there is a fire, it is up to management how much pressure is passed on to the employees. It is simply not possible to do everything at the same time. The extent to which overtime works in such cases can depend directly on the assessment of superiors. Young executives in particular often lack the experience to correctly prioritize tasks. In such phases, switching to agile project methods helps to be able to react faster and more flexibly to unexpected developments.

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Overtime can be associated with expenses and difficulties – but that doesn’t have to be the case. Proactive management of overtime can reduce expenses, protect the company from unpleasant legal proceedings and even improve morale across the company.

5- Manage your Projects Using Milanote

Milanote is a tool for organizing your creative projects into beautiful visual boards. Created to replicate the feeling of working on a wall in a creative studio – visual, tactile and sometimes a bit messy – Milanote is a great fit for freelancers in both the marketing and design spaces. Milanote has heaps of built-in templates to help you get started with a variety of different projects, from creating a moodboard to set out the visual direction for a project, to writing that perfect creative brief. Its sharing features make it a great option for those who regularly provide work to clients for feedback.

Milanote’s basic plan is available for free with no time-limit



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